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County Of Sonoma › Development Services › Sonoma Public Infrastructure › Divisions › Administration & Renting Facilities › Reservation Fees
Sonoma Public Infrastructure

Reservation Fees

Reservation Requirements

  • A $225 pre-payment is required within 14 days of receiving your Event Proposal to hold your reservation.
    • Includes a $25 non-refundable processing fee
    • The remaining $200 is applied to your total event balance
  • Accepted payment methods: Visa, MasterCard, check, or cash
  • Events without required pre-payment or documentation may be automatically canceled without notice

Late Fees

A $50 late fee will be charged if:

  • The deposit and processing fee are not paid within 10 days of booking
  • The contract is not completed 30 days before the event
  • Changes are made to the contract within 30 days of the event

Room Set-up Fees

Set up and tear down must be performed by a facility staff member to comply with fire and safety guidelines. The rate for set up and tear down is as follows:

1-100 attendees: $100 fee
101-200 attendees: $200 fee
201-500 attendees: $300 fee
501 or more attendees: $400 fee

Cleaning/Damage Deposit

A refundable cleaning/damage deposit may be required. It will be returned if the facility is left clean, undamaged, and used as contracted.

Deposit may be partially or fully withheld if:

  • Extra equipment is used without prior approval
  • Event runs beyond reserved time
  • The following violations occur (resulting in full forfeiture):
    • Gum or glitter found in the facility
    • Alcohol brought in during a non-alcohol event

Payments & Refunds

  • Pre-payment of $225 is due within 14 days of the Event Proposal
  • Cancellations by the licensee:
    • 90+ days before event: 50% refund of pre-payment ($100)
    • 30–89 days before event: No refund of pre-payment; other payments refunded in full
  • Full payment of the total event cost is due 30 days before the event
    • Failure to pay may result in cancellation with no refund

County Cancellations

  • Events canceled by the County due to licensee non-compliance within 30 days of event: No refunds
  • Events canceled by the County due to emergency or disaster:
    • May be rescheduled or fully refunded

Alcohol Service Fees

Additional fees apply if alcohol is sold at your event.
(Details provided in Alcohol Policies section.)

Sale of Alcohol

Less than 250 people: $100 fee
250 or more people: $200 fee

Serving of Alcohol (non-sale)

Less than 250 people: $100 fee
250 or more people: $200 fee

Equipment Rental

Available equipment for rental varies by building. For inquiries on availability and rental fees, please contact building directly.