Definitions

Back to 5-02 Policy for Capital Project and Asset Responsibility

Table of Contents for Definitions

1. 1. Asset
   2. Capital Project
   3. Capital Project Plan
   4. General Government Capital Project Plan
   5. General Government Facility
   6. Occupying Department

1. Asset: For capital asset definitions and guidelines see Section II of Fiscal Policy Manual FA-1 Acounting for Fiscal Policy. Detailed definitions of capital asset classifications are included in Section III of Fiscal Policy Manual FA-1 Accounting for Fiscal Policy.
   

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2. Capital Project: is the planning, design, procurement, construction and all related activities and purchases needed to provide new or modified capital asset. 

   For capitalization threshold amounts see Section II C. Capitalization Chart of Fiscal Policy Manual FA-1 Accounting for Fiscal Policy.

   1. Project Budget: is a spending plan established at the beginning of a specific project, approved by the appropriate funding authority. The Project Budget is a one time expense that can be funded by a variety of possible funding sources including General Fund, grants, reimbursement from State or Federal programs, special revenue funds, department operating budgets, and others.

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3. Capital Project Plan:: The County of Sonoma Capital Project Plan (the Plan) is a compendium of approved Capital Project Plans for all the County departments compiled into one volume for ease of reference and policy guidance to administrative staff. The Plan is prepared pursuant to Division 2, Section 2-8(K) of the Sonoma County Code, which requires the County Executive to "recommend to the Board of Supervisors a long term capital project program including project priorities, costs, and methods of financing."
   1. The Plan may include the specific Capital Project Plans for the following Facility entities:
      1. General Government Facilities
      2. Water Agency Facilities
      3. Regional Parks Department Facilities financed from non-General Fund sources
      4. Fairgrounds Enterprise Fund Facilities
      5. Community Development Commission and Redevelopment Facilities
      6. Agricultural Preservation and Open Space District Facilities
      7. Sonoma Public Infrastructure Facilities funded by the Road Fund, Sanitation, Refuse, Transit, Airport and other Enterprise Funds, and special districts
   2. The Plan shall cover the next five consecutive fiscal years. Each component of the five-year Capital Project Plan is to be updated annually.

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4. General Government Capital Project Plan :: is a component of the Sonoma County Capital Project Plan that specifically addresses the capital project needs of General Government County functions and is primarily financed by the County General Fund. Other special funds or sources of revenue may also contribute to the projects in this Plan. The General Government Capital Project Plan does not address capital projects primarily financed by special revenue (i.e. non-General Fund) sources. All County departments are included in the General Government Capital Project Plan except for the following (unless General Fund resources are required):
   1. Regional Parks
   2. Water Agency
   3. Library (except Guerneville Library)
   4. Fairgrounds
   5. Community Development Commission and Redevelopment
   6. Agriculture Preservation and Open Space District
   7. The Roads and Bridges, Airport, Refuse, Transit, and Special District projects of Sonoma Public Infrastructure

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5. General Government Facility>:  “General Government Facilities” are county owned or leased facilities whose facility assets are managed by Sonoma Public Infrastructure through the General Fund, except for Radio Communication facilities, which are managed by the Information Systems Department.  Facilities serving the Human and Health Services Departments are included as General Government Facilities as their facilities are owned by the County and managed by Sonoma Public Infrastructure. Primarily, capital projects for these departments are funded by State funds through reimbursement claiming practices or specially designed revenue fund
   
   With a few exceptions, most other facilities funded by special revenue sources other than the General Fund, such as Regional Parks, Water Agency, Roads and Bridges, etc., are not General Government Facilities.  General Government Facilities are divided into the following seven facility groups based on common location and similar or related functions.
   1. County Administration Center
   2. Adult Detention Facilities:  Main Adult Detention Facility (MADF) and North County Detention Facility (NCDF)
   3. Los Guilicos and Juvenile Facilities:  Juvenile Justice and other facilities at Los Guilicos Center and other juvenile facilities such as the Youth Camp
   4. Radio Communications:  Countywide radio system facilities
   5. Veterans/Community Service Buildings
   6. Other Facilities:  facilities not included in other categories including leased facilities

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6. Occupying Department:: A County department or agency whose personnel and assets belonging to building/leasehold improvements and/or equipment, fixture and vehicles occupy a General Government Facility.

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